Earn Job Hunting

The Best Job Interview Thank-You Email Templates

Lindsay Mott  |  November 10, 2020

The interview is done. How can you set yourself apart from the other applicants? Here's what to say to stand out. 

You did it. The Zoom interview went great. You remembered everyone’s name. You answered the questions well, including the dreaded, “What is your greatest weakness?” The person or people interviewing you said they liked you and would be in touch… So what do you do now? Enter the classic thank-you note — only this time, with everyone working from home, it’s got to be digital.

READ MORE: How To Nail A Zoom Job Interview

“Writing a post-interview ‘thank you’ note could mean the difference between getting a job offer or not,” says Toni Frana, career coach and team lead at FlexJobs. “It’s a very simple act that if done in a timely manner, can really set you apart from other applicants.”

She says you should be prepared to send it the same day as your interview, or within 24 hours at the latest.

If you’re tempted to call rather than send an email, take this point from Christine Durst, co-founder of RatRaceRebellion.com, into consideration: “Over the years, I’ve heard from many HR managers that phone calls, while a nice idea, interrupt the daily schedule and workflow in the office — making the caller stand out in all the wrong ways. This is especially true when the job in question is likely to have many applicants.”

So, what to say? Let’s get to it.

3 email templates to set you apart

Frana says your email should always include the following: 

  • Your thanks for the opportunity to meet with the interviewer(s) 
  • Something you learned about the job or the company and how it relates to your skillset and experience, to remind the interviewer that you would be a great fit to the team
  • A final thanks with a sentence letting the interviewer know that if there are any other questions you are happy to answer them.

Here are a couple of templates from the FlexJobs Career Coaching Team: 

Template #1 

Subject: Thank you-First Name Last Name Job Title

Dear Name of Interviewer(s),

Thank you very much for meeting with me today to discuss the [Job opportunity]. It was exciting to hear about the growth and opportunities on the horizon. I would love to be a part of the team as you implement these strategies.

Learning about how [Company Name] does [insert something you learned at the interview] was interesting. It sounds similar to [insert something similar you have done in a past role] so I’m confident I would be able to jump in and assist right away. 

Again, thank you for your time, and if you need anything else from me, or have any other questions please do not hesitate to reach out.  


Your name

Template #2 

Subject: Thank you – Job Title, First Name Last Name

Body: Dear Interviewer Name, 

I appreciate the opportunity to speak with you today about the [title of job] at [company name]. Thank you for sharing information about your team and the strategic initiatives you are putting into place. I’m confident that my previous experience doing [mention a comparable skill that is related to the role] makes me a really great fit for this position. I’m also excited about the opportunity to join a team that does [select something that you identify with that could connect you to the culture of the company] so well; it’s long been my personal mission to join an organization that values this [tie back to company connection]. 

Please let me know if there is anything else you need from me, I’m happy to answer any additional questions. I look forward to hearing from you about next steps in the process! 


Your Name

A Winning Formula 

Durst has her own formula for writing a great post-interview email. She encourages you to keep it brief, pitch yourself gently, and pitch your message in this specific order: YOU, ME, US.

The YOU paragraph focuses on the interviewer, the company, and the position with a thank-you, an acknowledgment of information they shared, and something specific to show you were paying attention. 

The ME paragraph gives you a chance to express your interest and remind the interviewer why you’re the right person for the job. It’s a good idea to include statements that reflect your interest in the position, that remind the interviewer of how amazing you are, and to show how you fit within the company, team, and department.

The US paragraph leaves them wanting more and encourages with a confident (but not presumptuous) call to action and a final thank you. 

In the email, she encourages you to sprinkle in the interviewer’s name, the company, and the team you will be working with as well as bolding, italicizing or even using color (if appropriate) to draw the reader’s eye to must-see content. 

When bragging about yourself, it’s good practice to brag about others as well. “The absence of those inclusions can come across as self-focused rather than team- or company-focused and nobody wants to work with ‘that person,’” Durst says. 

Template #3 

Hello, Sandy,

 Thank you so much for taking the time to meet with me today to discuss the Marketing Specialist opportunity. It was a pleasure learning more about the history of and future plans for XYZ Corporation. I especially loved hearing about the Marketing Department’s unique approach to boosting employee morale and creativity through their monthly in-office contests. It demonstrates perfectly the “creativity first” strategy you mentioned in your overview of the corporate mindset.

It is with great enthusiasm that I reaffirm my interest in the position! As I played our conversation back in my head, I kept coming back to your statement that the ideal candidate is, “one who stretches their imagination for new ways to deliver high exposure to your advertising clients,” and thinking – that’s me! As I mentioned in our interview, I am fearless in my creativity – often stretching into territory that has not been explored and discovering great success there. The 57% response rate increase on the Widget campaign for LMNOP Company is evidence of how my thought-to-execution process can lead to extraordinary outcomes. I believe I bring a solid balance of thinker and doer to every team I am a part of, and I am confident that weaving my unique mind- and skill-set into the already amazing fabric of the XYZ marketing team will help the department to realize the visions you shared with me.

I would love to continue our conversation about this opportunity and my fit with the XYZ Corporation Marketing Team! Feel free to contact me if you have any questions or need clarification on anything we talked about in the meantime. 

Thank you again, Sandy.

We hope these examples give you an idea of how to put together the very best post-interview email to help you get that amazing new job. Good luck!  

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